CTimeMS – Module SM automatic email sending
Parameterisation of the operation
Register in field (1) the operation file CTimeSM.xlsx, which is automatically created when processing in the SP module (Subcontract Package).
If required, enter the central statistical data file (CTimeSM_Stat.xlsx) in field (2).
The subcontractor table can be updated from the central table (Excel / Outlook) via field (3).
Preparation of the consultation with sub-contractors
Via button (1) specific folders or files to be attached to e-mails can be registered automatically.
The folders/files are indexed to the subcontracts they relate to in the [Documents Table].
These individual files and folders can be automatically copied into the subcontracts folder via button (2) and either pre-compressed (code z) or simply attached (code x).
Processing subcontractor enquiries
Fill in the remaining fields of the Package Code to be processed.
On the [Subcontractors] tab, select the entities to be queried for the subcontract in question.
Use button (1) to automatically transfer the selected entities to the mail control table on the [Mail] tab.
Fill in the fields marked at (2) as required and process the issue of mail to the selected entities via button (3).
Validation of the operation and sending of e-mails
Having selected the option to save the generated mails in the [Draft] folder, after confirming their integrity, we can proceed to send them simultaneously.
We can confirm the attachment of documents, personalisation, deadline registration, additional notes, specific link,….
Consolidated statistical analysis
- The correct implementation of the system will allow the company to have at its disposal a statistical analysis of all enquiries to subcontractors, as well as the responses obtained.