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CTimeMS – Module SM automatic email sending

CTimeMS SP Module - Subcontractors queries

The CtimeMS SM module allows you to automatically send personalised emails to subcontractors and suppliers.

It also allows us to perform statistical analysis of the requests for quotation and respective responses in order to obtain the enquiry/response ratios.

Timelink CtimeMS Modulo SM Send Mail

Parameterisation of the operation

  • Register in field (1) the operation file CTimeSM.xlsx, which is automatically created when processing in the SP module (Subcontract Package).

  • If required, enter the central statistical data file (CTimeSM_Stat.xlsx) in field (2).

  • The subcontractor table can be updated from the central table (Excel / Outlook) via field (3). 

Timelink CtimeMS Modulo SM Send emails - Parameterization of the operation
Timelink CtimeMS Modulo SM Send emails - Parameterization of the operation

Preparation of the consultation with sub-contractors

  • Via button (1) specific folders or files to be attached to e-mails can be registered automatically.

     

  • The folders/files are indexed to the subcontracts they relate to in the [Documents Table].

     

  • These individual files and folders can be automatically copied into the subcontracts folder via button (2) and either pre-compressed (code z) or simply attached (code x).

Timelink CtimeMS Modulo SM Send Email - Preparation of sub-contractor consultation
Timelink CtimeMS Modulo SM Send Email - Preparation of sub-contractor consultation
Timelink CtimeMS Modulo SM Send Email - Preparation of sub-contractor consultation

Processing subcontractor enquiries

  • Fill in the remaining fields of the Package Code to be processed.

     

  • On the [Subcontractors] tab, select the entities to be queried for the subcontract in question.

     

  • Use button (1) to automatically transfer the selected entities to the mail control table on the [Mail] tab.

     

  • Fill in the fields marked at (2) as required and process the issue of mail to the selected entities via button (3).

Timelink CtimeMS Modulo SM Send Email - Processing queries to subcontractors.
Timelink CtimeMS Modulo SM Send Email - Processing queries to subcontractors.
Timelink CtimeMS Modulo SM Send Email - Processing queries to subcontractors.

Validation of the operation and sending of e-mails

  • Having selected the option to save the generated mails in the [Draft] folder, after confirming their integrity, we can proceed to send them simultaneously.

     

  • We can confirm the attachment of documents, personalisation, deadline registration, additional notes, specific link,….

Timelink CtimeMS Modulo SM Send emails - Validation of the operation and sending emails

Consolidated statistical analysis

  • The correct implementation of the system will allow the company to have at its disposal a statistical analysis of all enquiries to subcontractors, as well as the responses obtained.
Timelink CtimeMS Modulo SM Sending emails - Consolidated statistical analysis.
Timelink CtimeMS Modulo SM Sending emails - Consolidated statistical analysis.

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